Planning Board Minutes
May 6, 2009
Call to Order: Chairman Bruce Beane called the meeting to order at 7:00 pm
Roll Call:
Members - Bruce Beane, Steve Moscicki, Rosemary Colombi, Al Gombas, Roberta Aldrich (7:05pm)
Alternates - Kathy Wohlleb, Dan Simpson (7:05pm)
Meeting Minutes:
The minutes for 04/01/09 were reviewed. Rosemary Colombi motioned to approve the minutes as written, 2nd by Roberta Aldrich, all voted in favor.
Correspondence:
LGC's 2009 Knowing the Territory books are now available at $18 each. Six copies will be ordered for members and alternates.
The Selectmen's Office advised the Planning Board that recent accessory building permits for Map 172 Lot 70 and Map 172 Lot 18 were denied as they did not meet current zoning regulations. Both applicants were referred to the Zoning Board of Adjustment and Rosemary Colombi noted that one of them already has a hearing for a variance scheduled for May 27th.
Old Business:
Dan Simpson has been sworn in as a Planning Board Alternate and was officially welcomed.
The Board briefly reviewed the status of pending applications including the David Aldrich/Jason Lyndes boundary line adjustment, Roy subdivision and Marshall property merger.
Chairman Beane made sure all members and alternates had signed copies of the Planning Board Rules of Procedure/By-Laws.
New Business:
Chairman Beane asked Board members to please be punctual so meetings could start at 7:00 pm. If a member is late, material already covered will not be reviewed. He will try to structure the meetings so they end by 9:00 pm. Open discussion is encouraged between elected members, but Chairman Beane asked that alternates wait to be recognized so as not to confuse the public about which are actually the voting members. He also asked members to call him or the Planning Board Secretary if they are unable to attend a scheduled meeting to ensure that a quorum is available. Agendas will be e-mailed at least three days prior to each meeting.
As voted at the April meeting, Lyman's Administrative Assistant was asked to become the recording secretary and she agreed. Chairman Beane made a motion to accept Donna Clark as the Planning Board's new recording secretary, 2nd by Steve Moscicki, all voted in favor.
Steve Moscicki motioned to elect Al Gombas to the office of Vice Chairman, 2nd by Rosemary Colombi, all voted in favor.
The Board reviewed a draft of a new job description for the recording secretary position as well as an older version prepared in 2004. The two documents will be merged into one that is more comprehensive for the June meeting. It was decided that job descriptions for elected officers are not necessary as they are already covered in the Rules of Procedure/By-Laws.
The Planning Board's 2009 meeting minutes are now posted on the Lyman Town website at LymanNH.org.
The 2009 Planning Board's 1st quarter 2009 expenses and revenues were examined. There has been little financial activity to date.
Chairman Beane reported on the April 22nd National Flood Insurance Program meeting he attended with Emergency Management Director Elaine Sherry and Administrative Assistant Donna Clark. Paul Hatch and Jennifer Gilbert from the State of NH explained the process necessary to become reinstated and the benefits of belonging to the program. No action will be taken until later in the year when the Town receives the new mapping data from CAI.
Contact information for Planning Board members and alternates was updated.
The Board looked at various samples of subdivision application checklists. A format was selected and Chairman Beane will work on a draft that fits Lyman's requirements to present at the next meeting.
The Board agreed to discontinue filling out motion sheets as long as all motions are properly recorded in the meeting minutes. They will also leave Public Matters at the end of the agenda per the Rules of Procedure, but have the option to suspend the rules to address members of the public at any time during a meeting if they choose.
Public Matters: None
Adjourn:
Steve Moscicki motioned to adjourn the meeting at 8:55 pm, 2nd by Bruce Beane, all voted in favor.
Minutes by Donna Clark
