Planning Board Minutes

December 2, 2009

Call to Order: Chairman Bruce Beane called the meeting to order at 7:05 pm

Roll Call:
Members - Bruce Beane, Rosemary Colombi, Roberta Aldrich, Steve Moscicki, Al Gombas
Alternates - Kathy Wohlleb, Lisa Linowes, Daniel Simpson
Secretary - Donna Clark

Meeting Minutes:
The minutes for 11/04/09 were reviewed. Steve Moscicki motioned to approve the minutes as written, 2nd by Roberta Aldrich, all voted in favor.

Correspondence:
The following publications and meeting announcements were received: Old Business:
Roberta Aldrich will run for the Planning Board again in March 2010.

Bruce updated the Board on the Nov 18th Road Policy meeting. Epping's policy will be used as a template for all class VI and certain private roads, but rights-of-way will be handled separately. Progress will be slow going forward as a number of these "roads" need to be looked at individually. Bruce stated again that setting road policy is the Selectmen's responsibility but the Planning Board is assisting them with this very important task. The next meeting is scheduled for Dec 9th at 6:00pm.

The three alternate members agreed with last month's suggestion that starting meetings an hour earlier was beneficial to all. Steve Moscicki made a motion to change the starting time for Planning Board meetings from 7:00 pm to 6:00 pm starting in January 2010, 2nd by Roberta Aldrich, all voted in favor.

New Business:
The Planning Board's 2009 budget-to-date was reviewed and a proposed 2010 budget was prepared. Two line items were modified but the bottom line remained the same as 2009. Roberta Aldrich made a motion to accept the proposed budget as modified, 2nd by Al Gombas, all voted in favor.

Public Meeting and Public Hearing - Miller Boundary Line Adjustment and Subdivision:
Chairman Beane opened a Public Meeting at 7:30 pm to receive an application from Gardner Kellogg on behalf of Dr. Donald Miller for a Boundary Line Adjustment and a two-lot Subdivision a for property located on Under the Mountain Road, Map 215 Lots 13 & 14 (formerly known as Map 54 Lots 12 & 30), containing approximately 320 acres. The public meeting was noticed as required and certified letters were sent to all abutters. If the application is accepted as complete, a public hearing will immediately follow. Payment in full for all fees had been received. The only abutters in attendance were Planning Board member Al Gombas and Planning Board alternate Daniel Simpson. Al Gombas unseated himself for this matter and was replaced with Planning Board alternate Kathy Wohlleb. Daniel Simpson chose to sit with the audience.

Bruce Beane explained that he had contacted Gardner Kellogg on November 20, 2009, after reviewing the original plan in detail, to request that four minor changes be made:

1) Correct the owner of abutting Map 10 Lot 14 in Monroe to be Kenneth Reed
2) Change the wording on Note 4 regarding a tax map discrepancy
3) Identify contour lines in 20 ft intervals
4) Add proper identification on corner markers

Upon review, the Board agreed that the four changes had been made to the new plan and the application was accepted as complete.

Since a hearing is not required for a Boundary Line Adjustment, and the Boundary Line Adjustment needed to be approved prior to consideration of the Subdivision, Bruce Beane asked Gardner Kellogg to address that portion of the Dr. Donald Miller plan. He explained that .85 acres would be transferred from Map 54 Lot 30 to Map 54 Lot 12 and answered questions from the members and alternates. After a brief discussion, Roberta Aldrich made a motion to approve the Boundary Line Adjustment as shown, 2nd by Rosemary Colombi, all voted in favor.

Chairman Beane then announced that he was opening a Public Hearing on the Subdivision portion of the Dr. Donald Miller plan. Mr. Kellogg explained that the newly configured Map 54 Lot 12 (approved above) would be subdivided into two lots. The house would remain with 24.30 acres along Under the Mountain Road and the balance of the land would have 252 ft of road frontage for access. He again answered questions from the members and alternates. After a brief discussion, Rosemary Colombi made a motion to approve the two-lot Subdivision as shown, 2nd by Roberta Aldrich, all voted in favor. The mylar and five paper copies of the plat were signed.

The public hearing was adjourned at 8:00pm. Al Gombas returned to his seat as a member and Kathy Wohlleb stepped back to her position as an alternate. Alternate Daniel Simpson also returned to the group.

Public Meeting - Aldrich Boundary Line Adjustment:
The Planning Board continued consideration of a Boundary Line Adjustment for David Aldrich and Jason Lyndes for property located on Aldrich Road, Map 216 Lots 115 & 118 (formerly known as Map 170 Lots 180 & 180-6), containing 26.54 acres. The updated mylar and paper copies were reviewed to confirm that four corrections that were required at the original October 1, 2008 meeting had been made:

1) Identify the H. Aldrich lot with correct map & lot number
2) Correct the information on the D. Aldrich Lot 180-7A to be moved to Lot 180-6 instead of Lot 180-5
3) Identify the right-of-way shown on Lot 180-5 and state the width
4) Identify the width of Lot 180-5 at the narrow area as being 75 ft

Although the plan had been approved at that time subject to the changes, another vote was taken as so much time had passed. Roberta Aldrich excused herself from the vote. Rosemary Colombi made a motion to accept the corrected plans for the Boundary Line Adjustment previously approved Oct 1, 2008, 2nd by Al Gombas, all voted in favor. The mylar and five paper copies of the plat were signed. An additional $5 was received to meet the current fee schedule.

Old Business (continued):
A Subdivision Application Checklist started by Lisa Linowes and one taken from the Office of Energy and Planning Handbook were discussed. It was decided that creating a checklist for the Planning Board's use was more important than one for the applicant at this time. Lisa will modify her document based on input she received and present it at the next meeting.

Adjourn:
Steve Moscicki motioned to adjourn the meeting at 9:05 pm, 2nd by Roberta Aldrich, all voted in favor.

Minutes by Donna Clark