Selectmen's Minutes
April 23, 2007
Present: Steve Moscicki, Jim Trudell, Elaine Sherry, Donna Clark, Celine Presby
6:00 pm Chairman Moscicki called the meeting to order.
Manifests & Invoices:
The manifest was authorized and new invoices for future payment were reviewed and initialed.
Treasurer's Report:
- The Treasurer's Report was read showing a balance of $34,316.48 in the checking account, $48,096.73 in the NHDIP fund, and $24,029.11 in the Laconia Bank savings account.
- A letter to the Trustees of the Trust Funds, authorizing them to take action on warrant articles 4, 5, 6, and 8 to discontinue CRF and ETF accounts and transfer any balances to the Treasurer, was reviewed and signed. Also, a letter to the Treasurer, authorizing her to take action on warrant articles 7 and 9 by wiring money to fund those CRFs, was reviewed and signed. Copies of both letters were given to the Treasurer and will be forwarded to the Trustees.
- Presby advised the Board that Laconia Savings Bank's TAN interest rate is 4.95%, while WGSB's is the same as last year at $3.50%. She will proceed with setting up the $400,000 note with WGSB.
- The Treasurer will look into current interest rates for a 7-year loan for the new dump truck that will be delivered in July. KeyBank offered lease financing at 4.59%.
Committee Reports & Needs:
- Emergency Management Director Sherry gave an update on last week's severe spring storm. Monday through Thursday, she and others checked the welfare of people that the Town felt may have been in jeopardy without power for more than a day or two, but no serious issues were reported. She was in regular contact with PSNH, Verizon and the Bureau of Emergency Management. As of today, PSNH reported that power had been restored to all Lyman residents, although some are still without telephone service.
- As part of the Town's Emergency Preparedness Plan, a survey will be sent out shortly to all homes (resident and non-resident) in Lyman asking for basic information that will allow the EMD to know who needs assistance in case of emergency (the elderly, handicapped, homebound, etc.). In light of this recent storm that left many people in the dark and without heat for days, Sherry hopes that everyone will respond to the questionnaire. She also hopes to enlist volunteers that will each be responsible for checking on the welfare of the residents in their neighborhood in the case of an emergency, and reporting problems back to the EMD or the Town. The Town Hall and Highway Garage could both be used as shelters, but some basic supplies need to be in place first.
Permits and Applications:
The following were approved:
- Intent to Excavate for Byron & Roberta Aldrich for Map 170-176
- Intent to Cut for Susan Lombard for Map 168-4
- Intent to Cut for Ann Wilson for Map 185-11
- Intent to Cut for Richard Griffin for Map 185-12
- Current Use Application for Ronald & Brenda Wood for Map 170-139
- Building Permit for addition for Frederick Tilton for Map 170-166
Meeting Minutes:
Minutes for Apr 9th were reviewed. Trudell motioned to approve the minutes as written, 2nd by Sherry, so voted all.
Correspondence:
- Legislative Bulletin #16 and #17 were distributed to the Board.
- The 2007 Primex Annual Conference will be held on May 23rd & 24th in Meredith.
- A Current Use Board Fact Finding Workshop is scheduled for Apr 30th in Lancaster. According to DRA, this session is geared towards property owners rather than town officials.
- Littleton Regional Hospital will celebrate its 100th Anniversary with a dinner dance on June 23rd.
- An invitation to the 2007 Municipal Trustees Seminars has been forwarded to the Trustees of the Trust Funds.
- Trudell was given information on the 2007 Volunteer Lake Assessment Program Workshop to pass along to Donna Trudell and Patty Slavtcheff as they oversee the water quality testing of Dodge Pond and Round Pond.
Old Business:
- Clark reminded Sherry and Trudell about the Apr 28th Local Officials Workshop the three of them are attending in Lincoln.
- The Board reviewed and signed a letter to Greg Placy at NH DOT advising him that the Town would no longer provide winter maintenance to Clough Hill Road and Parker Hill Road unless significant repairs are made.
- After a brief discussion of the current cemetery situation, Moscicki made a motion to appoint Brett Presby and Jim Trudell to the Cemetery Committee, 2nd by Sherry.
- Cemetery groundskeeper Rich Gould will not be available to start until mid-June. Brett and Celine Presby will make sure the cemeteries are mowed and flags are put out before Memorial Day.
- Clark distributed another portion of the new Lyman Personnel Manual to the Board for their review.
New Business:
- Clark advised the Board that the Town received DRA approval on all 2007 Town Meeting items (budget, warrant, meeting minutes) and that they can proceed with purchasing the dump truck, funding the Capital Reserves, etc.
- Cartographics will have people working in town this week marking locations in preparation for the aerial photography which will take place on the next clear day.
- Trudell advised the Board that Mike Slavtcheff resigned as Animal Control Officer effective immediately. After a brief discussion, Trudell made a motion to accept his resignation, 2nd by Moscicki, so voted all. A letter of thanks will be sent. Trudell will serve as the acting Animal Control Officer until a permanent replacement is found and is currently dealing with one dog situation.
- An invoice from DuBois & King for reviewing safety concerns at Dodge Pond Dam was discussed. Clark will advise them that payment will be made after the Town receives a written report of their findings.
- Based on information learned at a recent Current Use Workshop, the Board feels that all current use parcels and their files should be reviewed for completeness and compliance. This will take a significant amount of time as Lyman has hundreds of parcels in current use.
- Clark asked for clarification on building setbacks in the Zoning Ordinances. Moscicki and Trudell, as members of the Zoning and Planning Boards respectively, will look into the matter.
Non-Public:
Trudell made a motion to enter non-public session per RSA 91-A:3, II(a) to discuss an upcoming employee review taking Clark with them, 2nd by Moscicki, all in favor by roll call vote. Resumed public session. Trudell made a motion to seal the minutes of the non-public session, 2nd by Moscicki, so voted all.
Trudell motioned to adjourn the meeting at 7:40 pm, 2nd by Sherry, so voted all.
The next regular meeting is scheduled for Monday, April 30th, at 6:00 pm.
