Selectmen's Minutes
October 19, 2009
Present: Jim Trudell, Elaine Sherry, Steve Moscicki, Donna Clark, Celine Presby, Tom Smith
6:00 pm Chairman Trudell called the meeting to order.
Manifests & Invoices:
The manifest for Oct 19th was authorized and new invoices for future payment were reviewed and initialed.
Treasurer's Report:
- The Treasurer's Report was read showing a balance of $50,286.81 in the WGSB checking account, $29,183.89 in the NHPDIP fund, and $6,291.35 in the Laconia Bank savings account. Trudell motioned to approve the treasurer's report as written, 2nd by Moscicki, so voted all.
- Trudell made a motion to appoint Janice Choate Deputy Treasurer, 2nd by Moscicki, so voted all.
- Presby is creating an Investment Policy to be adopted before year-end.
Committee Reports & Needs:
Road Agent Tom Smith updated the Board on highway department issues. Ledge was blasted on Under the Mountain Rd last week as planned. Wallie Berry has 2,000 yds of sand available. Trudell was authorized to make him an offer of $3.50/yd. The '93 Ford truck will either need some repairs in the spring or it will be retired as it is starting to cost a lot in maintenance for the few hours it is used each year. Purchase orders were approved for the following: Clarks' Truck Center for $576.98 for 10-Wheeler repairs, E.W. Sleeper for $3,795.00 for a 9 ft speed plow for the 1-ton truck, and Barrett Trucking for $7,860.00 for up to 100 tons of salt (3-4 loads). As part of the wetlands permit process, Clark will send letters to property owners who will be directly affected by the Pettyboro Rd culvert replacement.
Meeting Minutes:
Minutes for Oct 5th were reviewed. Moscicki motioned to approve the minutes as written, 2nd by Trudell, so voted all.
Correspondence:
- The Oct 2009 Town & City Magazine, Fall 2009 UNH T2 Road Business newsletter, and LGC's 2009 Wage, Salary & Benefits Survey for Municipalities were received.
- Announcements for LGC's Preparing for a Successful Town Meeting workshop Nov 7th in Concord and the NH Health Officers' Association Conference Oct 20th in Concord were discussed.
- Pemi-Baker Solid Waste District sent their proposed 2010 budget.
- NH Dept of Environmental Services is issuing significant fines for shoreland and wetland law violations as well as making violators remove structures and restore the land to its former condition.
- NH DOT sent a memo on Incident Reporting Information.
- Letters were received from State Senator John Gallus regarding the upcoming legislative session and NH Dept of Revenue Administration Property Appraisal Division, Equalization Bureau thanking the Selectmen's Office for the assistance given to them throughout the year.
Old Business:
- The final Hazard Mitigation Plan meeting was held today. Work will now begin on the Local Emergency Operations Plan at meetings scheduled for Nov 2nd, Nov 16th and Dec 7th at 4:00pm. All are welcome to attend.
- The Safety Committee meeting will be held Oct 22nd at noon.
- Cartographic Associates, Inc's map presentation will take place Oct 26th at 6:15 pm during the Selectmen's meeting.
- The next Road Policy Meeting is scheduled for Oct 28th at 6:00 pm.
- The sessions offered at the LGC Annual Conference Nov 18th-20th were reviewed. Trudell, Sherry and Clark may attend one day of the event.
- The 2009 Fenoff Winter Sand Agreement was signed.
- The Selectmen asked Clark to contact town counsel regarding their obligation as Health Officer to resolve an issue with an outdoor wood boiler.
New Business:
The major credit card currently used by the Town of Lyman is closing all of their accounts. After a brief discussion, Moscicki made a motion to apply for a new major credit card through Woodsville Guaranty Savings Bank, 2nd by Sherry, so voted all. The Selectmen prepared a document authorizing Administrative Assistant Donna Clark, Town Clerk/Tax Collector Carol Messner and Road Agent Thomas Smith to sign on the new card.
Non-Public:
Trudell made a motion to enter non-public session per RSA 91-A:3, II(c) to discuss a matter of reputation, 2nd by Moscicki, all in favor by roll call vote. Resumed public session. Trudell made a motion to seal the minutes of the non-public session, 2nd by Moscicki, so voted all.
Trudell motioned to adjourn the meeting at 7:30 pm, 2nd by Sherry, so voted all.
The next regular meeting is scheduled for Monday, October 26th, at 6:00 pm.
