Selectmen's Minutes
May 10, 2010
Present: Jim Trudell, Elaine Sherry, Steve Moscicki, Donna Clark, Celine Presby, Tom Smith
6:00 pm Chairman Trudell called the meeting to order.
Manifests & Invoices:
The manifests for May 3rd and May 10th were authorized and new invoices for future payment were reviewed and initialed.
Treasurer's Report:
- The Treasurer's Report was read showing a balance of $26,009.66 in the WGSB checking account, $54,314.26 in the NHPDIP fund, and $6,296.43 in the Laconia Bank savings account. Moscicki motioned to approve the Treasurer's report as written, 2nd by Sherry, so voted all.
- Paperwork for the $400,000 Tax Anticipation Note from WGSB will be signed at the May 24th meeting.
Committee Reports & Needs:
- Road Agent Tom Smith updated the Board on highway department issues. The highway budget-to-date was reviewed and all items are at expected levels. Smith has gotten several loads of ledge dust from Pike Industries to mix in with gravel as he grades roads and will start spraying calcium chloride to bind the material and keep the dust down. Purchase orders will be generated for Don Beattie for 1,000 yds of winter sand, and for Pike for 200 tons of plant mix/ledge pack which will be tested on the intersection of Tinkerville & Skinny Ridge Rds, the bridge at Dodge Pond Dam and a section of Moulton Hill Rd. A price quote of $9/ton for Pike's plant mix/ledge pack was signed. Smith will look into the cost and benefits of renting a vibratory roller. He will also follow up with Ray Lobdell as the Town still has not received the necessary NH DES wetlands permit for the Pettyboro Rd culvert replacement yet. That project may be put off until 2011 as it will take 6-8 weeks to manufacture the culvert once the size is approved by the State. The radio for the CAT backhoe will be installed this week and Chairman Trudell signed the state portion of the backhoe's registration.
- The Board discussed allowing Smith to use the town's one-ton truck to go back and forth to work. This is a common arrangement between a town and its road agent, and it had worked well in the past. Smith will check roads on his way to and from work, and will be available for emergency call-outs without having to go to the highway garage first to get a town vehicle. He will not use the vehicle for private use or plowing. After Smith left the meeting and following more Board discussion, Moscicki made a motion to allow Tom Smith to use the town's one-ton truck to go back and forth to work once a vehicle use policy is adopted, 2nd by Trudell, all voted in favor.
Public Appointments/Comments:
Property owner Ronald Stanford, along with septic designer Mike Carbonneau and surveyor Tom Smith, met with the Selectmen to determine what is needed to build on his lot on Spring Hill Rd which is a private road from a 1970's state approved subdivision that has never been developed. Since Lyman does not have a "Lot of Record" clause in its regulations, all improvements must meet current zoning. The Selectmen will deny his building permit and refer him to the ZBA for variances to road frontage and lot size requirements. Because his property is on the water, he must also get approval from NH DES regarding the Comprehensive Shoreland Protection Act before a building permit is approved. The road must be brought up to current specifications (with the approval of landowners abutting the road) and approved by an engineer and he must record a "Notice of Limits of Liability" document at Grafton County for building on a private road. Mr. Carbonneau will assist with the shoreland issues and suggested they may go ahead and install the state approved septic system for use with a travel trailer while waiting for the other approvals. Mr. Stanford was given a building permit application and will be sent a copy of the new policy for building on private roads.
Permits and Applications:
The following were approved:
- Intent to Cut for Frederick Tilton for Map 215 Lot 025
- Supplemental Intent to Cut for W. Woodland Trust for Map 219 Lot 069
- Building Permits for Edward & Jacqueline Daniels for 2-car garage and carport for Map 228 Lot 014
- Building Permit for Brett & Celine Presby to rebuild a portion of the house for Map 216 Lot 053
Per their request, former architect-of-record Sellers & Company will be sent a copy of the Ogontz Hall building permit as it is a public document.
Meeting Minutes:
Minutes for Apr 26th were reviewed. Sherry motioned to approve the minutes as written, 2nd by Moscicki, so voted all.
Correspondence:
The following were received:
- Legislative Bulletins #19 & #20 - House and Senate bills relative to insurance risk pools, budget cuts and stream crossing rules were briefly discussed
- April 2010 Emergency Management News
- Lisbon Regional School Apr 14th minutes and May 12th agenda
- NH Dept of Environmental Services - Brownfields Assessment Grant & Program information
- NH Dept of Environmental Services - Lake Monitoring Volunteer Workshop on May 15th in Concord
- North Country Council & EPA - Innovative Permitting Initiative Pilot Program
- NH Dept of Revenue - Notice of 2009 Total Equalized Valuation
- Grafton County Commissioners' Recommended Fiscal Year 2011 Budget
- Copy of NH Shoreland Permit Application for Nathan Haynes/Charlotte Landry
Old Business:
- Clark reminded the Board that she will attend her final Financial Reporting & Accountability class May 11th in Concord and the LGC 2010 Local Officials Workshop May 18th in Lincoln.
- A Road Policy Committee meeting will be held May 12th at 6:00 pm and is open to the public.
- A Moulton Hill Rd property owner responded to a recent zoning violation letter regarding building without a permit and was told the assessor will visit his property in June.
- Trudell updated the Board on the NCIC/Wireless LINC situation and reported that leases have been signed for two internet antenna locations.
New Business:
- Clark will attend a NH Dept of Labor Training on May 27th in Lincoln.
- Trudell received a new complaint about smoke from an outdoor wood boiler on Clough Hill Rd. Health Officer Stan Borkowski will be asked to follow up on that matter as well as a potential septic system issue on Skinny Ridge Rd.
- Forms for NH's Low & Moderate Income Homeowners Property Tax Relief Program are now available at the Town Office. Claims must be submitted to the NH Dept of Revenue by June 30, 2010.
- The NH Dept of Transportation advised that Lyman's estimated 2010 Highway Block Grant Aid will be reduced by $15.
Sherry motioned to adjourn the meeting at 8:35 pm, 2nd by Trudell, so voted all.
The next regular meeting is scheduled for Monday, May 24th, at 6:00 pm.
